“Words are free, but choose them wisely,” this proverb holds true in all situations, especially when you participate in meetings. Because every word you speak reflects not only your professional competence but also your demeanor, professionalism, and collaborative spirit. So, how to speak effectively in meetings, convey messages clearly, attract attention, and create a good impression? Let’s explore the secrets to “speaking well” in meetings right now!
Tips to Enhance Your Speaking Skills in Meetings
Prepare Thoroughly, Half the Battle Won
“Better safe than sorry,” this saying is true in all circumstances, including when you prepare for a presentation. Before stepping into a meeting, take the time to thoroughly research the content to be presented, plan your speech, and practice in front of a mirror. Remember, confidence is the key to success.
Practice in front of a mirror: 
Person practicing public speaking in front of a mirror to prepare for a presentation
Grasp Information, Smooth Sailing Ahead
“Know yourself and know your enemy, and you will not be defeated in a hundred battles.” In a meeting, you need to understand the topic, the objectives of the meeting, as well as the participants. Mastering information helps you become more confident, respond more flexibly and effectively during discussions.
Example: Imagine you are attending a meeting to discuss a new marketing strategy. Before participating, thoroughly research the plan, SWOT analysis, and understand the strengths, weaknesses of the plan, and potential opportunities and challenges.
Use Body Language, Increase Attractiveness
“A smile is the best medicine,” smiles, eye contact, gestures, postures… are all body language, creating attraction and appeal for listeners. Use body language naturally, showing confidence, enthusiasm, and creating closeness with the audience.
Example: Instead of slouching, keep your back straight, look directly at the listener, and use your hands to illustrate your words. This helps you convey your message clearly, make a strong impression, and attract the attention of listeners.
Listen Attentively, Understand Thoughts
“Listening is the most important skill.” When participating in meetings, take the time to listen to the contributions of other members. Take notes of important points, ask questions to clarify issues, and show respect for different opinions.
Example: Suppose in a meeting, there is a dissenting opinion to your point of view. Instead of vehemently refuting, stay calm, listen to their opinion, and ask questions to clarify their viewpoint. Then, you can present your point of view clearly, logically, and show respect for their opinion.
Boldly Express Yourself, Affirm Yourself
“Walk the talk.” Don’t be shy when you have ideas to contribute. Confidently express yourself, offer creative ideas, and participate in discussions actively.
Example: In a meeting discussing product improvements, if you have a good idea, don’t hesitate to share it. Show confidence, clarity, and convince everyone of the value of your idea.
Build Professional Demeanor, Create a Good Impression
“Substance over style.” Professional demeanor is an important factor in creating a good impression in the eyes of others. Show politeness, respect, honesty, and maintain a calm, confident attitude in all situations.
Example: During discussions, maintain a calm, polite attitude and respect the opinions of others. Do not argue fiercely, interrupt others, or show disrespect.
Conclusion: Speaking Well Is Not Just a Skill
Speaking skills in meetings are not just about fluent articulation but also a combination of many other factors such as knowledge, experience, preparation, confidence, and professional demeanor. Apply these tips to become a good speaker, express yourself effectively, and create a good impression in every meeting.
Do you want to improve your speaking skills in meetings? Contact our Soft Skills Training experts via phone: 0372666666 or visit us at: 55 To Tien Thanh, Hanoi. We have a team of experienced experts, ready to help you conquer every challenge!